SAP legal file

From practice

Energy group manages legal matters with SAP-integrated legal files

The Mainz municipal utilities (MSW) manage with the SAP add-on CLC-PADD® Legal+ your complete legally relevant information and documents in an SAP legal file - all this by means of modernster Apps, basierend auf dem SAP Fiori Standard.

Die Mainzer Stadtwerke und das SAP Add-on CLC-PADD® Legal+

Previously, a database solution was used, which offered inadequate usability and only a fraction of the required and desired functionalities. Those responsible at MSW made a conscious decision in favor of a new orientation. Flexibly customizable, SAP-integrated solution of CLC xinteg GmbH decided.

SAP integration offers clear advantages

Traditional legal software can often only be customized to a limited extent, and users often have to make do with standard functionalities. CLC-PADD® offers significantly more options for implementing individual requirements and special requests without having to forego standardized functions and modules such as resubmissions, monitoring of contract terms, management of participating instances, etc. The seamless SAP integration also offers the advantage of a direct connection to other company processes and master data. The existing SAP infrastructure (archiving, security, support options, etc.) can also be used, resulting in significantly lower IT costs.

"It's not a fixed, off-the-shelf standard solution, but an add-on that can be adapted to your own requirements at any time - but doesn't have to be," says Jonas Niedrig, project manager at CLC xinteg. 

The SAP add-on CLC-PADD® Legal+ offers maximum flexibility: on the one hand through demand-driven implementation of additional functionalities, on the other hand the customization requests of the departments can be realized quickly and with little effort.

Field-tested implementation via "agile prototyping"

Just a few weeks after the start of the project, the team of IT managers from MSW and CLC consultants were able to provide the legal department with an initial application that included extensive functionalities. This made it possible for users to verify existing requirements at an early stage directly on the basis of the new legal acts in a practical manner and to adjust them easily and conveniently if necessary.

With this approach, which has been tried and tested in CLC practice, progress was then made with just a few iterations until the final productive application.

In the legal department around the head of the department, Ms. Ludes, the specialist colleagues were committed and actively helped to shape and decide on every stage of the new legal file. "You can clearly see this in the end result and in the acceptance of the new solution," says Stephan Muth, Enterprise Content Management Officer and responsible for providing the legal files at Mainzer Stadtwerke.

Useful functionalities via a modern web interface

Ultimately, the legal file now offers all the functionalities that the department needs to work effectively. In addition to the modern app-based application, which provides the user with the required overview, the integration of SAP customer master data, which previously had to be maintained manually, was also implemented as part of the project. Here, the application offers the option of selecting and creating new legal parties. In addition, automated processes were generated that inform the responsible contact persons about resubmission or objection deadlines by e-mail.

Users of the legal department benefit from a clear presentation of all relevant information and documents relating to a

"An all-round contemporary and flexible solution that really convinces us and is fun to use."

Stephan Muth

Speaker Enterprise Content Management and
responsible for the provision of legal documents at Mainzer Stadtwerke

legal matter. In addition to the intuitive documentation of all parties involved in the legal case, such as lawyers, insurers, legal representatives, etc., this also includes the option of maintaining appointments or searching flexibly within the file. A dedicated authorization check is carried out and a cover sheet for the legal case defined by the department itself can be exported as a PDF file, which clearly summarizes the most important information.

"An all-round contemporary and flexible solution that really convinces us and is fun to use," says Stephan Muth.

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Mainzer Stadtwerke AG

Mainzer Stadtwerke AG (MSW) provides services and products in the areas of electricity, gas and water supply as well as water production and local public transportation for the city of Mainz and the surrounding communities.