SAP legal file

Traditional legal software can often only be customized to a limited extent, and users often have to make do with standard functionalities. CLC-PADD® offers significantly more options for implementing individual requirements and special requests without having to forego standardized functions and modules such as resubmissions, monitoring of contract terms, management of participating instances, etc. The seamless SAP integration also offers the advantage of a direct connection to other company processes and master data. The existing SAP infrastructure (archiving, security, support options, etc.) can also be used, resulting in significantly lower IT costs.

"It's not a fixed, off-the-shelf standard solution, but an add-on that can be adapted to your own requirements at any time - but doesn't have to be," says Jonas Niedrig, project manager at CLC xinteg. 

The SAP add-on CLC-PADD® Legal+ offers maximum flexibility: on the one hand through demand-driven implementation of additional functionalities, on the other hand the customization requests of the departments can be realized quickly and with little effort.

However, there is also a risk to data quality on the recipient side of the form during processing. Electronic procedures simplify such a process considerably because, on the one hand, it is possible to control which data the person entering the application is required to fill in. This means that only the fields that are really necessary are displayed on the form. And on the other hand, the recipient has the support of not having to enter the data into the system first, but being able to continue working with it straight away - an enormous time and therefore cost saving. Clarifying queries can also mean long waiting times when processing applications, which can bring the entire process to a standstill. The productivity of application processing could be increased by up to 40 percent with the help of electronic processes.

Just a few weeks after the start of the project, the team of IT managers from MSW and CLC consultants were able to provide the legal department with an initial application that included extensive functionalities. This made it possible for users to verify existing requirements at an early stage directly on the basis of the new legal acts in a practical manner and to adjust them easily and conveniently if necessary.

With this approach, which has been tried and tested in CLC practice, progress was then made with just a few iterations until the final productive application.

In the legal department around the head of the department, Ms. Ludes, the specialist colleagues were committed and actively helped to shape and decide on every stage of the new legal file. "You can clearly see this in the end result and in the acceptance of the new solution," says Stephan Muth, Enterprise Content Management Officer and responsible for providing the legal files at Mainzer Stadtwerke.

However, there is also a risk to data quality on the recipient side of the form during processing. Electronic procedures simplify such a process considerably because, on the one hand, it is possible to control which data the person entering the application has to fill in. This means that only the fields that are really necessary are displayed on the form. And on the other hand, the recipient has the support of not having to enter the data into the system first, but being able to continue working with it straight away - an enormous time and therefore cost saving. Clarifying queries can also mean long waiting times when processing applications, which can bring the entire process to a standstill. The productivity of application processing could be increased by up to 40 percent with the help of electronic procedures.

Ultimately, the legal file now offers all the functionalities that the department needs to work effectively. In addition to the modern app-based application, which provides the user with the required overview, the integration of SAP customer master data, which previously had to be maintained manually, was also implemented as part of the project. Here, the application offers the option of selecting and creating new legal parties. In addition, automated processes were generated that inform the responsible contact persons about resubmission or objection deadlines by e-mail.

Users of the legal department benefit from a clear presentation of all relevant information and documents relating to a

legal matter. In addition to the intuitive documentation of all parties involved in the legal case, such as lawyers, insurers, legal representatives, etc., this also includes the option of maintaining appointments or searching flexibly within the file. A dedicated authorization check is carried out and a cover sheet for the legal case defined by the department itself can be exported as a PDF file, which clearly summarizes the most important information.

"An all-round contemporary and flexible solution that really convinces us and is fun to use," says Stephan Muth.